Page Updated: 4/1/2020, 4 p.m.
In light of the evolving COVID-19 situation, we want to assure you that your health and well-being is our first priority. We remind you to follow guidance shared by the University regarding travel, personal health, and other topics.
Please reach out to your instructors or Teri Murray, our director of student affairs, at firstname.lastname@example.org, or call 410-516-5430, if you need assistance.
SOE Graduate Student Grading Policies in Response to COVID-19
Pass/Fail Grading Option
According to SOE policy, a grade of Pass equates to a grade of B (including B-) or better. Any student taking a course for Pass/Fail, who receives a grade of C+ or below, will receive a grade of F.
- All degree requirements that otherwise require a letter grade of B- or higher will be satisfied by a grade of Pass (P) achieved in the Spring 2020 semester.
- The award of a Fail (F), and the consequences thereof, equate to the award of an “F” grade in the letter-based grading scale.
- Pass grades are not considered in the determination of a student’s grade point average (GPA). However, Fail grades awarded on the basis of Pass/Fail grading system will count towards a student’s GPA.
- Students in a letter-graded class will be able to choose to change to P/F up to 11:59 p.m. EDT on Monday, May 4, 2020. No reversion between P/F grades and letter grades or vice-versa will be possible after that date.
STEPS TO FOLLOW:
- Students who are currently enrolled in a Spring 2020 course may elect to change their course grading method from letter grade to Pass/Fail by submitting an Add/Drop form to email@example.com with the course number listed in the ADD section, and the words PASS/FAIL noted in the “Tuition Fees” column.
- Students wishing to switch to P/F, who miss the May 4 deadline, must complete a General Petition form and submit to the Registrar’s Office at firstname.lastname@example.org.
According to SOE policy, students may request an Incomplete grade. Faculty may assign Incomplete grades to students who are unable to complete their academic work on time. Please note that the student would not need to re-enroll in the course. Therefore, the student would incur no additional tuition charges for the class. The default deadline for completion is the final day of classes of the subsequent semester. For Incomplete grades awarded in the Spring 2020 semester, the grade will automatically revert to an F (if no update to the I grade has been received or an extension has been requested) on August 22, 2020. Faculty can, however, request extensions to this deadline via a grade change form.
SOE acknowledges that due to anticipated student illnesses and the potential need for students to care for family members, we expect a significant number of students to request Incomplete grades for the Spring 2020 term. We encourage faculty to accommodate all such requests to the best of their ability.
STEPS TO FOLLOW:
- Students should make a request for an Incomplete grade to their instructor.
Students must enroll in at least nine (9) credits to maintain full-time status. This is our standing SOE policy.
Students should follow the drop/withdrawal calendar found on the Registrar’s website under Registration and Enrollment. However, the withdrawal deadline for Spring 2020 classes has been extended (see below).
Students may withdraw from a Spring 2020 class up to 11:59 p.m.EDT on Monday, May 4, 2020. Please note that students will not be allowed to withdraw from a course if that course has already ended. If a student wishes to withdraw from a class that has already ended, the student should complete a General Petition form found on the Registrar’s website under Forms and Petitions.
STEPS TO FOLLOW:
- Student should complete the Add/Drop form found on the Registrar’s website and submit it to the Registrar’s Office at email@example.com.
- Students wishing to withdraw from a class that has already ended, or after the May 4 deadline, should complete a General Petition form and submit to the Registrar’s Office at firstname.lastname@example.org.
Academic Standing Review
Our expectation is that most master’s-degree students will complete the semester with a cumulative GPA of 3.0 or higher. For doctoral students, the expectation would be that most would complete the semester with a cumulative GPA of 3.25 or higher. SOE’s Academic Standing policy can be found on the Registrar’s website under Academic Standards.
Leaves of Absence
We expect that most students will be able to continue to take classes during remote instruction. However, if a student has to withdraw and take an emergency personal leave or a medical leave prior to the end of the Spring semester, the student should be encouraged to complete a Leave of Absence form and submit it to their program office by 11:59pm EDT Monday, May 4, 2020. Once approved by his/her program office and received by the Registrar’s Office, the student will then be retroactively withdrawn from all of his/her Spring classes and be put on a Leave of Absence status starting with the Summer 2020 semester. The student will need to complete an Approval for Reinstatement Following a Leave of Absence form and have it approved before enrolling in a future semester.
STEPS TO FOLLOW:
- Student needs to complete the Leave of Absence form and submit to their academic program.
- Once approved, the form should be sent by the program to the Registrar’s Office (email@example.com) for processing.
- If a student needs to withdraw from all classes after the May 4 deadline, the student should file a General Petition form with the Registrar’s Office at firstname.lastname@example.org.
Some students enrolled in Internship or practicum courses for the Spring 2020 semester may not be able to complete their hours due to closure of their site. In these cases, students should be given grades of Incomplete. Please note that those students planning to graduate in May 2020 must have their hours completed by May 15. If they cannot complete their hours by that date, they will not be allowed to graduate with a grade of Incomplete on their records, per SOE policy. Programs will work with their students to complete their hours as soon as possible. Once the hours are completed, faculty should submit grade change forms to the Registrar’s Office. All international students are advised to review the Steps to Follow (below) and contact the Office of International Services for any additional questions.
STEPS TO FOLLOW:
- If you are an international student and cannot complete your hours by the end of the Spring 2020 term, you will be issued a grade of Pass for the Spring 2020 practicum/internship course (in recognition of the time already completed in the course).Once you begin to accrue the additional hours needed, you will need to register for the same course in the appropriate term—Summer 2020 or Fall 2020—at no charge (as those that receive a grade of Incomplete).Also, students who have an I-20 ending in May will need an extension. The process for requesting an I-20 extension can be found on the Office of International Services website. Should you have any further questions, contact the OIS office at: email@example.com or 667-208-7001.
Any exceptions to degree requirements for those students graduating in Spring 2020 must be approved by the student’s program and the vice dean. Once approved, the approval must be sent to the Registrar’s Office.
COVID-19 Update: Remote classes to continue for full semester (3/18/2020)
Dear Johns Hopkins Students, Faculty, and Staff:
The rapidly evolving nature of the COVID-19 pandemic has called upon Johns Hopkins—and each of you—to take a series of unprecedented steps to safeguard our community and ensure that we can accomplish our mission to care for those we serve, including the most vulnerable among us. Today, we have arrived at another critical juncture in our response, and we have made the difficult but necessary decision to suspend all in-person classes through the end of the spring 2020 semester.
Community transmission of the virus is accelerating nationally and within our region, and we continue to be guided by public health authorities and infectious disease and epidemiological experts at Johns Hopkins who are now urging all of us to observe stricter social distancing protocols for a longer period of time. We make this decision mindful of the toll caused by the uncertainty around this pandemic, including the uncertainty that comes with not knowing whether or when we might reconvene in person as a university community this semester.
With the safety of our community foremost in mind, we are taking the following steps:
- All in-person classes will continue as remote/virtual instruction for the rest of the semester, with remote/virtual instruction beginning in full no later than March 23 (for undergraduates, following spring break).
- All in-person, university events are suspended pending further notice, including tours, admissions events, and alumni events.
- The Provost’s Office and deans will convene remotely divisional academic bodies to consider and make necessary adjustments to exams, grading, course credit, and degree requirements, among other academic impacts.
- Online and virtual teaching support is being made available for all faculty, lecturers, and TAs.
- The May 2020 universitywide Commencement exercises will be held virtually (all in-person Commencement ceremonies are cancelled). We will work with our divisions and students on plans to gather our graduates together for virtual ceremonies this May and in-person celebrations at a later date. More information regarding virtual universitywide Commencement activities will be made available to students and families later this week.
- University meetings and work activities, even those deemed essential, must be conducted remotely whenever possible and no in-person meetings or activities may be held with more than 10 people (with limited exceptions, such as select types of clinical care).
- Nonessential university-sponsored international and domestic travel is suspended.
- We are winding down all but critical research, transitioning to telework for as much of our work force as possible, and providing emergency COVID-19 leave for our employees, as set forth in the email messages over the last several days.
Outlined below, please find details about these actions. Please also check the Hub’s COVID-19 information pagefor further updates.
We recognize the very real challenges these steps pose for members of our community. In particular, we know that the decision to end in-person activities for the full semester comes as a great disappointment to many, as it does to us. We deeply regret that we will not be able to celebrate in person with our graduating students, their families, and friends at Commencement. Gathering as a community to honor our graduates is a cherished tradition, but in true Hopkins fashion, we will summon our optimism and creativity to mark that important milestone in a way that expresses the great joy and pride we take in the accomplishments of our extraordinary students.
As we face this profound challenge together, we are so proud of our students, faculty, and staff—among them our indefatigable frontline caregivers and researchers—who have demonstrated unflagging devotion to furthering our mission to educate, discover, and serve. You exemplify the best of this institution, and in these most trying times, we are truly grateful for all you have done to help us forge a path forward as a community. Though we will not be together in person for the immediate future, we continue to draw inspiration and strength from this remarkable community no matter where we may find ourselves in the world.
You will continue to hear from us and university leadership over the course of this unfolding situation. Please take care and treat yourselves and one another with compassion and thoughtfulness.
Ronald J. Daniels
Provost and Senior Vice President for Academic Affairs
- The suspension of in-person academic work includes labs, research for credit, practicums, and similar experiences.
- Residential undergraduate students have been required to leave campus and provided support to do so. Only those who have been granted specific exceptions have been allowed to stay. Any student who was granted an exception but is now able to leave campus should contact Student Affairs for support in arranging departure from campus.
- Student Affairs will establish a procedure for residential students to return to campus to collect their belongings or move them into storage. Please look for an email detailing the collection procedure before coming on campus.
- We strongly encourage our undergraduates who live off campus to seriously consider returning to their permanent residence, in consultation with their families, given the limited on-campus support capacity at JHU.
- JHU will provide credit for the balance of the semester for university housing and dining contracts.
- On-campus student workers will be paid through at least April 12, and we are exploring a further extension for those students with demonstrated need, as well as opportunities to continue campus employment remotely.
We are especially mindful of the impact of this decision on graduating seniors, and we are working on plans to commemorate their time at Hopkins and to help prepare for life after college. Our Life Design Lab stands ready to provide career services remotely, as well as assistance to those applying to graduate school or planning to work at Hopkins after graduation. We will hold a virtual Commencement this spring, and offer opportunities to walk at future graduation ceremonies, and are already in discussion with student leaders about gathering the class together this fall as a part of our traditional Young Alumni Weekend.
More information about Life Design Lab services and plans for Commencement will be communicated later this week.
For graduate students:
- Plans for clinical and lab-based programs, practicums, or the equivalent will be determined by the divisions, but all in-person courses will be delivered virtually/remotely through the end of the spring semester.
- Graduate students with teaching responsibilities are expected to continue their duties via remote instruction for the remainder of the semester.
- The salary or stipend support and benefits currently offered to PhD students and postdoctoral fellows will not be interrupted as they work remotely. Trainees who are currently receiving support from research grants will continue to receive it and must carry out their duties remotely.
- The Office of International Services has confirmed that the visa status of graduate students and postdoctoral fellows will not be adversely affected by performing their position functions remotely during this period of social distancing.
- The guidance issued to JHU researchers on March 14 remains in effect until further notice.
- In accordance with that guidance, we are ramping down research to essential levels.
- Critical research related to COVID-19 will continue.
- For evolving guidance and resources, visit the Research Preparedness website.
- The guidance issued to JHU employees on March 12 remains in effect until further notice.
- The university campuses remain open on a limited basis for work that is deemed essential or critical to continuity of operations, including clinical health care.
- Employee guidance requires telework for all jobs that can be performed remotely.
- Employees who cannot work remotely but whose duties are not presently critical to the university’s limited operations will remain on a paid, “on-call” status with the understanding that as the university’s needs change, they may be required to perform other duties.
- Employees whose work is critical and cannot be performed remotely should follow strict social distancing and other measures to reduce the risk of spreading COVID-19.
Buildings and facilities:
- Most university buildings remain open at this time; however, we anticipate enacting further building restrictions given the diminished level of activity on campus and the necessity to protect capacity among our security workforce during the COVID-19 situation, while maintaining needed access for university operations.
- The Milton S. Eisenhower Library is closed to Johns Hopkins and public users until further notice.
- All recreation facilities and fields are closed until further notice.
Events and gatherings:
- All in-person university-sponsored events are suspended until further notice (including tours, admissions events, alumni events, etc.).
- All university meetings and activities, including those deemed essential, should be held virtually/remotely (except required clinical care and/or necessary research, including COVID-19 research, as previously outlined); no meetings/activities may be held with more than 10 people (with limited exceptions, such as select types of clinical care).
- All nonessential university-sponsored travel (both international and domestic) is suspended.
- Essential travel may include time-critical research, clinical care delivery, and/or clinical trials, as determined by the dean or his/her designee.
- University-sponsored travel includes all travel funded by the university or its sponsors, including discretionary funds, and all travel sponsored or organized by student organizations, regardless of the funding source.
- All personal travel is strongly discouraged – international and domestic – and may be prohibited for certain employees (e.g., the healthcare workforce).
Important Library Information
The Milton S. Eisenhower Library will be open to Johns Hopkins ID cardholders only from noon to 2 p.m. on Monday, March 16, and Tuesday, March 17, so individuals can check out and return materials, and closed effective Wednesday, March 18. All other Sheridan Libraries buildings are closed.
Johns Hopkins Student Assistance Program
Your health and well-being are very important to us. The School of Education is committed to assisting students with their mental health counseling needs during this challenging time. JHSAP (The Johns Hopkins Student Assistant Program) is fully operational and ready to help. Information about JHSAP and instructions on how to seek services can be found at https://jhsap.org/.
The Financial Aid Office hopes that everyone is safe and well during this time. For those who are participating in the Federal Loan programs, please continue watching out for what federal measures are being enacted for borrowers. Currently, the Department of Education has made the forbearance option available to those who aren’t already qualifying for In-school deferment. Please be aware that interest is still accruing during forbearance. Also, though there was talk of waiving interest on federal loans, this has not yet been offered. For more information on these options, contact your loan servicer.
If you need additional loans, or loan increases to help with your educational expenses, please contact the financial aid office to discuss your options. During this time, it is best to contact us via email at soe.finaid@jhu . If you are planning to enroll in summer courses, please continue to complete your applications for processing
We continue to be a resource for students and are available to answer any of your pressing questions.
Financial Aid Office
The Career Services Office helps students through a variety of professional development support services including resume and cover letter reviews, job search strategies, interview preparation, career planning, networking opportunities, workshops, Handshake, and other helpful resources. If you are looking for career assistance, please email firstname.lastname@example.org or Jeddinger@jhu.edu or call 410-516-9734 to make an appointment or discuss options in how to connect with us online.
Student Disability Services (SDS)
SOE Student Disability Services (SDS)
A message for students from Student Disabilities Services (SDS):
As of March 16, 2020, the SOE Student Disability Services (SDS) office will be moving to fully remote operations.
- Starting immediately, the best way to reach SDS will be by email at email@example.com or by phone at 410-516-9734 (please leave a voicemail message as staff will be checking it on the hour during business hours from 8:30 am to 5 pm, Monday through Friday).
- Intakes and any other appointments will be available by Zoom or phone and can be scheduled during business hours from 8:30am to 5pm.
SDS is continuing to work with registered SDS students to ensure that the transition to remote classes is effective. This process will involve many changes in a short amount of time and there are some things you can do to make sure your needs are addressed:
- SDS has been collaborating with instructional design staff in providing guidance around accommodations to those assisting with setting up the remote courses as well as to all faculty who currently have students using accommodations.
- With the move to remote course delivery, there may be a learning curve for new technologies as well as potential new challenges in delivering accommodations; please reach out to SDS to talk things through, report problems and let us know if you need additional accommodations or support.
NEW ACCOMMODATION REQUESTS:
Students may discover that accommodations are needed for the first time due to the change to remote classes. Please contact Jenny Eddinger at Jeddinger@jhu.edu or firstname.lastname@example.org to get started with the SDS registration process. Any appointments or meetings with the SDS office such as intake interviews will happen remotely or by phone. If you need additional support during this time, please do not hesitate to reach out so that SDS can assist you in sorting out any disability related concerns and connecting to appropriate local resources. You can also find resources and updated information on the university’s operations and response on our Hub COVID-19 Information Page We wish you all the best in the coming weeks! Johns Hopkins Student Disability Services (SDS)
Director of student affairs
Assistant Director of Student Affairs
- Message from the Dean (4/1/2020)
- Message from the Dean (3/27/2020)
- Message from the Dean (3/24/2020)
- JHU Campus Operations Update (3/23/2020)
- Message from the Dean (3/18/2020)
- Message from the Dean (3/16/2020)
- COVID-19 Update (3/13/2020)
- Student Newsletter (3/12/2020)
- Message to Students (3/10/2020)
- Message from the Dean (3/9/2020)