FAQs

Caps and Gowns

When can the academic regalia (cap and gown) be ordered?
Regalia is the required garb for all ceremonies. The University has partnered with Oak Hall for academic regalia and all candidates are required to order their regalia from them. Academic garb purchased from past vendors is not acceptable for the ceremonies. We expect the SOE regalia website to be available in late January for candidate’s orders. Details and instructions will be emailed to all candidates who have applied to graduate. Regalia should look neat. Please try on the regalia to ensure fit and hang or steam so it is not wrinkled. Please note: The cap and gown are yours to keep.

I reserved a cap and gown or I forgot to order one, what can I do?
A representative of the bookstore will be stationed near the student check in tables on the lower level of the arena during the Baltimore ceremonies. He/she will come with orders that have not been picked up and will have a few extras in case someone did not order one at all. The student will need to give their credit card information to pay.

What side should the tassel be on?
Since our students’ degrees will be conferred at the school-wide ceremony the next afternoon, our students should wear the tassel on the left side.

Where can I drop off my cap & gown?
Your cap and gown are yours to keep.

Ceremony

How long will the SOE ceremony last?
The School of Education ceremony procession begins promptly at 9:00 a.m. We anticipate it lasting approximately 2 ½ hours and ending by 11:30 a.m.

Where can I store my belongings?
There is no place to store valuables; please keep items with a family member or guest during the ceremony.

Can I sit with my friend who is also graduating?
As long as it is within the same degree and division – yes. Your friend should walk in front or behind you.

Where are the bathrooms located?
On the lower level there are bathrooms located on either side of the doors that lead onto the arena floor for graduate’s use.

Can I leave as soon as my name is called and I cross the stage?
All candidates are expected to remain seated until the end of the ceremony following the faculty procession. This is out of courtesy for the candidates who are graduating and special guests participating in the ceremonies.

Can I attend the ceremonies if I have not met all my degree requirements?
You are welcome to attend the ceremony as a guest; however, because you will not be graduating, you cannot participate in the ceremony.

Are there restrictions on what can be brought into the arena?

  • Backpacks are not permitted.
  • Bags and purses larger than 13-5/8″ x 15-1/4″ are also not permitted.
  • Cameras and video recorders are permitted, however the bag they are carried in must meet the above size guidelines.
  • Diaper bags are permitted.
  • Please do not bring wrapped gifts into the arena.
  • No balloons are allowed in the arena.
  • No signs, posters, banners, or flags are allowed in the arena.
  • Food and drinks may not be brought into the arena.

All bags and purses could be searched upon entering the arena.

Re-entry to the arena will not be permitted once you have left the building.

The arena is cold, we do recommend bringing a sweater, jacket or blanket.

Can I attend the commencement ceremonies if I am only receiving a graduate or post-master’s certificate?
You are welcome to attend the ceremony as a guest; however, because you are receiving a graduate or post-Master’s certificate only, you cannot participate in the ceremony.

What is the difference between the SOE and the University Ceremony?
At the SOE ceremony, bachelor’s, master’s, or doctoral candidates are recognized individually by name as they cross the stage.

At the University’s ceremony, master’s, and doctoral candidates are invited to attend and master’s students stand to be recognized as a group representing the School of Education. Only doctoral candidates are called individually by name to cross the stage.

Ticket Information

Guest tickets are not required for the School of Education ceremony.

Photographs/Flowers

Will a photographer be taking pictures?
For the School of Education ceremony a photographer will take 2 pictures; one of the candidates in line and one shaking hands with the Dean. GradImages is the official photographer for our commencement and details on ordering photos will be emailed to candidates as available.

How do I order my photos?
GradImages is the official photographer for our commencement. Proofs will be sent to your home and via email within three to five days after graduation. Pictures can be ordered online, by phone, or by mail. GradImages can be contacted via web or phone 800-261-2576.

Note: T- Shirt and flower sales will be located on the upper floor of the arena – close to where they entered the building at the top of the ramp. These shirts have the students’ names on them. They can be purchased as soon as the ceremony is over or a guest of the student can purchase it and hold it for the student.

Diplomas

Spring 2020 bachelor’s, master’s, and doctoral graduates will receive their diplomas directly from the vendor in June. All Summer and Fall 2019 graduates will have received their diplomas by mail directly from the vendor.

University regulations stipulate that all outstanding accounts must be paid in full before a candidate’s diploma may be released.

I have moved and would like to update my address. What steps should I take?
All graduates can provide a diploma mailing address when applying to graduate. Spring graduates can log into SIS and update their diploma mailing address when they rsvp their attendance plans for the ceremony. If you move later in the semester you will need to email the Registrar’s Office to update your diploma mailing address.  We strongly suggest you work with the US Post Office to place a “forwarding order” so your mail will be sent to your new address if you are moving.

Baltimore Graduation Event Accessibility

Johns Hopkins is committed to promoting the full participation of all individuals with disabilities in the graduation exercises. Below is information pertaining to ceremony accommodations made for individuals with disabilities.

Parking
Accessible parking is available on a first-come, first-served basis in the nearby public parking garages; a state-issued license plate or placard is required.

Drop-Off Area
An accessible drop-off area is available at the northeast corner of the arena, along Baltimore Street near the Hopkins Place entrance.

If traveling in a group, guests are encouraged to drop off those who have a disability and then to park in one of the public parking garages.

Seating
An accessible drop-off area is available at the northeast corner of the arena, along Baltimore Street near the Hopkins Place entrance.

A map of accessible seating in Royal Farms Arena

The ceremony will have designated seating areas for persons using wheelchairs. Seating is available for the individual with the disability and up to three companions on a first-come, first- served basis. This seating is located on the level 1 concourse behind sections 103, 104, 115 and 116. If you need assistance finding seating, please see one of the University volunteers or usher inside the arena.

For other guests with mobility disabilities, it is strongly recommended that you arrive early to ensure you are able to find a seat that meets your needs. Doors will open at 7:30 am. Should you need assistance, please see an usher or University volunteer. All guests are asked to be seated by 8:45 a.m.

Please Note: The arena is a large facility and a considerable distance must be traveled to get to all of the seats. Guests for whom walking long distances is difficult are strongly encouraged
to rent a wheelchair for the day. Wheelchairs will not be available at the arena. For wheelchair rentals/accommodations, please call medical equipment rentals at Northern Pharmacy at 410- 254-2056 or email Northern Pharmacy.

Elevators
Elevators are available on the southeast and southwest corner of the building. Please see a Royal Farms Arena staff member for assistance upon entering the building.

Captioning
Large screens will project the Graduation ceremony and each graduate as he/she crosses the stage, so guests need not sit close to the stage to have a “good seat.” The ceremony will be captioned on the large screens on either side of the stage.

Sign Language Interpreters/Assisted Listening Devices
Sign Language Interpreters are available upon request. Please contact Jenny Eddinger at jeddinger@jhu.edu by April 22, 2019, to request ASL interpreters or large-print or braille program booklets. In all situations, a good faith effort (up until the time of the event) will be made to provide accommodations.

Assisted listening devices are available at Royal Farms Arena Guest Services, which is located behind section 227. A driver’s license will need to be left in exchange for the device.

Johns Hopkins University is committed to promoting the full participation of all individuals with disabilities in the graduation exercises. Please contact Jenny Eddinger at jeddinger@jhu.edu by April 22, 2020, to request ASL interpreters, assisted listening devices, and large-print or braille program booklets. In all situations, a good faith effort up until the time of the event will be made to provide accommodations.